PRIVACY POLICY.

Privacy Policy

River Otter Monitoring Project Inc.
Effective: August 20, 2025

The River Otter Monitoring Project Inc. (ROMP) is committed to protecting your privacy and ensuring your experience with our website is secure, educational, and respectful. As a science- and conservation-driven nonprofit organization, we strive to be transparent about how we collect, use, and protect your information.

This Privacy Policy outlines what information we collect when you visit our website at www.riverottermonitoringproject.org, how we use it, and your choices regarding your data.

1. Information We Collect

We collect only the information necessary to provide meaningful engagement, improve our programs, and support our conservation mission.

You may provide personal information voluntarily, such as when you:

• Sign up for our newsletter or project updates

• Make a donation

• Submit wildlife sightings or data

• Contact us with questions or comments

• Register for events or volunteer opportunities

This information may include your name, email address, postal address, phone number, or other details you choose to share.

We also collect limited non-personal data automatically, including:

• IP address

• Browser and device type

• Pages visited and time spent on our site

• Referring website or search term

This helps us understand website traffic and improve the way we communicate our mission.

2. How We Use Your Information

We use your information to:

• Respond to your inquiries and requests

• Share newsletters, updates, and opportunities (with your consent)

• Process donations and acknowledgments

• Analyze and improve website performance

• Support citizen science and otter research efforts

We do not sell, rent, or trade your personal information. Your data is used only for ROMP-related purposes or in coordination with trusted service providers who help us operate our website or manage communications—always under confidentiality agreements.

3. Cookies & Tracking Technologies

Our site may use cookies or similar technologies to enhance your browsing experience and track anonymized usage trends. You can disable cookies through your browser settings at any time without affecting your access to our site.

4. Email Communications

If you sign up to receive updates, we’ll send occasional newsletters, announcements, or stories from the field. You can unsubscribe at any time by clicking the “unsubscribe” link in the footer of our emails.

We do not send unsolicited communications or share your email with outside organizations.

5. Children's Privacy

We do not knowingly collect personal information from children under 13. If a child has submitted information to us and you are a parent or guardian, please contact us so we can promptly remove the data.

6. Data Security

We take reasonable steps to ensure the security of your personal information, including secure web forms, encrypted connections (SSL), and limited access to stored data.

However, no internet transmission is ever fully secure. Please take appropriate precautions when sharing personal information online.

7. Third-Party Links

Our website may contain links to partner organizations or external resources. ROMP is not responsible for the content or privacy practices of these sites. We encourage you to review their policies before sharing personal data.

8. Your Rights and Choices

You have the right to:

• Access, update, or delete your personal information

• Withdraw your consent to communications

• Ask how your data is used or stored

To do so, please contact us at riverottermonitoringproject@gmail.com.

9. Policy Updates

We may revise this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. Your continued use of the site after changes are posted constitutes acceptance of those changes.

Contact Us

If you have any questions about this Privacy Policy or how we handle your information, please contact:

River Otter Monitoring Project Inc.
Email: riverottermonitoringproject@gmail.com.
Website: riverottermonitoringproject.org